Use Proctor Tools

Proctor Tools are used to perform remote authorization and are accessed from the Class Homepage.

Remote authorization through Proctor Tools applies to Möbius assignments that are authored as proctored exams with or without Proctored Browser Mode.

Proctor Tools allow proctors to remotely authorize the following student permissions:

Grant or deny permission to start (or re-enter) an activity
Grant permission to submit an activity for grading
Grant permission to return to a graded attempt
Grant permission to submit their attempt at a later end date
Grant permission to have extra time awarded on a timed activity

To use Proctor Tools, a user search is first performed to identify the student(s) of interest, and then authorization can take place using the Permissions Table.

NOTE: The configuration of the assignment properties of a proctored exam determines the need for when authorization of a student's attempt is required. A student will know if they need proctor authorization for their proctored exam from either the launch page or when Submit Assignment is clicked, or both (depending on the assignment's configured properties). If proctor authorization is required to launch or re-enter their attempt, the student must click Request Authorization on the launch page.

If proctor authorization is required to submit the attempt for grading (whether or not authorization to launch is also configured), the student clicks Submit Assignment.

Additionally, if a student exits a proctored exam with the Proctored Browser Mode enabled without first submitting their attempt, they'll require re-authorization to return to their attempt and must click Resume on their warning page.

In all of these scenarios, the student is then navigated to the Proctor Authorization Request page.

The student would contact a proctor (Example — with the Request Remote Authorization button, an email will be sent to the primary instructor of the class) and the proctor then uses Proctor Tools to search for and remotely authorize the student. The authorization occurs in real-time. Once this is done, notify the student that they can now click Remotely Authorized on the Proctor Authorization Request page to continue.

NOTE: A range of scenarios could lead to a student needing proctor authorization (that aren't specific to a proctored exam):

Example — A student used up all of their allowed attempts but didn't notice that the Maximum Attempts property was defined.
Example — A student may have a medical reason for requiring an extended amount of time on a timed exam.
Example — A student may have accidentally clicked Submit Assignment on an incomplete attempt instead of Quit & Save.

In some scenarios, a student will be able to click Request Exception from the activity's launch page and then notify you or a proctor that an exception has been requested.

The student is then navigated to the Proctor Authorization Request page.

You or the proctor will then use Proctor Tools to authorize student permissions in real-time. If granted, the student will immediately be able to click Remotely Authorized and continue with their attempt.

In other scenarios, a student can't request the permission through Möbius (Example — if it's known in advance that extra time on a timed exam is required for a medical reason). Communication should take place between you or the proctor and the student. After you apply the permission through Proctor Tools, the student will see the affect without any additional action on their part (Example — when you add extra time for a student in the middle of a timed exam, they'll see their Remaining Time change as they navigate).

Access Proctor Tools

To access Proctor Tools:

Click on the class name from the System Homepage that you want to perform your authorization for.
NOTE: If you're proctoring as a system proctor or class proctor, the classes that you can proctor are listed on the System Homepage with the heading Classes Where My Role Is Proctor. Click on a class name to enter the class.
Click Proctor Tools on the Class Homepage.
NOTE: If you're proctoring as a system proctor or class proctor, you can then click Proctor Tools on the Class Homepage.
You're navigated to Proctor Tools.

User searches in Proctor Tools

A Proctor Tools user search is the first step to be able to remotely authorize permissions for a student.

You can perform four types of user searches in Proctor Tools:

No parameter search
Basic search
Advanced search
Roster search

From these search results, you can select which students you want to authorize permissions for.

These search results also display a student's existing granted or denied permissions, and you can then proceed to modify these permissions as needed.

No parameter search

Click Search without entering any search parameters to display all students in the class with all of their existing permissions.

Basic search

Perform a basic user search using the Search field to find a specific user to view only their existing permissions (and then click Search).

Advanced search

Click Advanced Search.
Complete as many advanced search fields as needed to refine your search results to view existing permissions for a specific user and activity (and then click Search).

Roster search

Click Roster Search.
Click Choose File to upload a user roster file.
Select the user roster file (.tsv or .csv) that's saved locally on your computer and click Open.
NOTE: Your user roster file only requires the (A) login or (B) username attribute. The users listed in your user roster file must already be enrolled in the class.
(Optional) Select which assignment you want to view or authorize permissions for from the Assignment Filter drop-down list.
NOTE: Selecting an assignment name at this step will refine your student search results to only show the permissions that the students hold for the specified assignment. However, this is optional in the roster search since you can also select the desired assignment when you authorize permissions in later steps.
Click Search.

Permissions Table

Your Proctor Tools user search results (regardless of the type of search you performed) are displayed in the Permissions Table:

A. Student user details — Information that identifies the student: login, first name, last name, email, and student ID.

B. Holds Permission — Identifies which permission(s) the student has already been granted or denied.

C. End Date — Displays the new end date that has been permitted for the student (if the Extend end date until additional permission was granted).

D. Time Limit — Displays the new time limit that has been permitted for the student (if the Grant additional time additional permission was granted).

E. Assignment — Displays which assignments the student holds granted or denied permissions for.

Remote authorization using Proctor Tools

To remotely authorize permissions for a student using Proctor Tools:

Select the name of the assignment that your authorization will affect from the Authorize Which Assignment drop-down list.
NOTE: The name of the assignment that will be authorized will autofill as a read-only value if you've already defined it during an advanced search or roster search.

Select the type of permission radio button that you'll apply to the selected assignment:

Permission type to be given	Explanation of permission type
Grant permission(s)	The student is being allowed a specific permission or set of permissions for the assignment (selected by default).
Deny access	The student is blocked from accessing the assignment.

(Optional) Proceed to select the specific permission check box(es) if the Grant permission(s) permission type was selected at step 2:

Specific permission to be given	Explanation of specific permission
Start/Re-Enter	The student is allowed to: Launch a proctored exam without requiring a proctor to authorize them at the time of launching their attempt. Launch an assignment that they requested an exception for. Or, the student is allowed to re-enter and resume an attempt that has already been launched but not yet submitted for grading. Selected by default. TIP: The Set end date permission will also need to be applied if the Start/Re-Enter permission is applied to an assignment with an end date that has already passed.
Grade	The student is allowed to independently submit their assignment for grading upon completion of their attempt by clicking Submit Assignment without requiring a proctor to authorize them at the time of their submission. NOTE: This permission only applies to proctored exams. Check out Create a proctored exam.
Re-open if already graded	The student is allowed to re-open their most recent attempt that has already been submitted for grading and can retake the same version of the assignment with their previous responses preserved. NOTE: The activity's progress icon (on the student's Class Homepage and in the student's Gradebook) changes from `Completed` to `In Progress`.
Set end date	The student is allowed to launch the assignment after the end date if the assignment has a defined end date in the assignment properties. Click within the Set end date field to reveal a drop-down calendar that you can use to select a new end date that falls after the end date defined in the assignment properties.
Set additional time	The student is allowed an additional amount of time if the assignment has a defined time limit in the assignment properties. If the student: Hasn't launched the assignment, their new time limit will be the time limit defined in the assignment's properties plus the value that's manually entered in the Set additional time field. Currently has an active attempt or is granted the Re-open if already graded permission, their time remaining will be the time limit set in the assignment properties plus the value that's entered in the Set additional time field, minus the amount of time that has elapsed since they started their active attempt. Click within the Set additional time field to manually enter the number of minutes that will be added to the time limit defined in the assignment properties. TIP: The Set end date permission will also need to be applied if the amount of additional time of the Set additional time permission extends beyond the assignment's end date. IMPORTANT: Multiple uses of this permission will override any previous additional time, and won't be cumulative. `Example` — If a proctor has previously authorized `15 minutes` of additional time, then to add another `15 minutes` you will need to enter `30 minutes` in the Set additional time field. `Example` — Enter `0 minutes` to revoke additional time that has previously been applied.

Select the check box(es) of the student(s) from the Permissions Table that you want to authorize for the selected assignment and with the selected permissions.
NOTE: If the student of interest doesn't have the assignment listed, it's because they don't yet hold any permissions or authorizations for it. By selecting the activity in step 1 and then selecting the student check box in step 4, the authorization will be applied to that student for that specified assignment.
TIP: Select the Select All check box to authorize all of the listed students.
Click Authorize.
The Permissions Table updates to display your selected students with the authorized permissions applied for the selected activity.
IMPORTANT: These permissions update in real-time such that once Authorize is clicked, your authorization is instantly applied to the affected students.
Notify the affected students that they've been authorized and that they're now able to click Remotely Authorized on the Proctor Authorization Request page.